How to Add a New Product — Complete Guide

Every item you sell, purchase, or manufacture must be configured in the Products catalog first. A complete and accurate product setup ensures correct pricing, accurate stock tracking, and FBR compliance.

Step 1 — Open the Add Product Form

1. Click Products in the sidebar, then Add Product (or click the green + Add button on the products list page).

Step 2 — Product Type

• Single: A standard product with no variations (e.g., "Cooking Oil 1L").
• Variable: A product with variants like size or colour (e.g., "T-Shirt — S / M / L in Red / Blue"). Each variant gets its own SKU and price.
• Combo / Bundle: A collection of multiple products sold together as one unit.

Step 3 — Basic Details

1. Product Name: Clear, descriptive name (e.g., "Nestlé Nescafé Classic 100g").
2. SKU / Barcode: Leave blank to auto-generate, or type your own barcode. The barcode scanner on the POS reads this field.
3. Brand: Optional. Select from existing brands or create a new one inline.
4. Category: Assign to an existing category (see the Categories guide for setup).
5. Unit: How the product is sold (Pieces, Kg, Litres, Box, etc.).
6. Applicable Tax: Select the tax rate that applies when selling this item (e.g., GST @18%).

Step 4 — Pricing

1. Purchase Price (Cost Price): What you pay the supplier per unit, excluding tax.
2. Selling Price: What the customer pays per unit. The profit margin percentage is calculated and shown in real time.
3. Price Including Tax: Toggle this on if your displayed price already includes tax (retail-style pricing).

Step 5 — Stock Management

1. Manage Stock? Check this if you want the system to track inventory for this product (recommended for physical goods).
2. Alert Quantity: The minimum stock level. You receive a dashboard alert when stock falls below this.
3. Opening Stock: If you currently have units on hand, enter the quantity and the total purchase cost value here. This sets the initial inventory value in your accounts.

Step 6 — FBR & Tax Tab

1. HS / PCT Code: The 8-digit Harmonised System tariff code. Required by FBR for specific product categories. You can search valid codes using the HS Code search tool.
2. FBR UOM: Confirm the product unit maps to the correct FBR Unit of Measure code (e.g., PCS, KGS).

Step 7 — Save the Product

1. Click Save Product. The product is now available for selection on all sale and purchase forms.